Data Retention Information

Notice Regarding Data Protection Obligations of the Club

From 25th May, the Club will be subject to new EU Data protection rules, given effect in Irish law by the Data Protection Acts. To meet our obligations under this legislation we have reviewed the data we hold on members and in this notice wish to explain to you how we use information provided by you to the Club (including data on your application form, subscription forms or competition entry forms etc.) from time to time. The website at www.dataprotection.ie offers useful guidance on the legislation.

General:

There are ‘Eight Rules of Data Protection’. As a Club, we are required to:

1. Obtain and process information fairly,

2. Keep it only for one or more specified, explicit and lawful purposes,

3. Use and disclose it only in ways compatible with these purposes,

4. Keep it safe and secure,

5. Keep it accurate, complete and up-to-date,

6. Ensure that it is adequate, relevant and not excessive,

7. Retain it for no longer than is necessary,

8. Give a copy of his/her personal data to a member, on request.

We use information that you provide to us, or that we receive from other clubs, to administer the Club, to provide you with the services that you receive at the Club, to provide you with any other products and services supplied to you by the Club at your request, for the purposes of performing the Club’s obligations to you, for the purposes set out in this notice and for administration, risk assessment, health and safety.

Your data is recorded by the Club and processed and stored both on computer and in manual form. Internal administrative systems within the Club have in built data protection/security measures. Access to the system is limited and protected by password.

Through this notice we let you know what we do with the information you provide and if you have any concerns in that regard you should advise the Club PRO and the Club Secretary. For your part, you agree to keep the Club informed of any changes to the personal data that you provide. You are entitled to write to the Club PRO and Club Secretary to request a copy of your personal data which the Club holds. Should inaccuracies exist in your personal data held by the Club, you are entitled to request that the Club amend or erase it.

When you no longer want your data to be processed and there are no legitimate grounds for retaining it, the data will be deleted.

Except where required by law to do so, the Club will never provide your personal data to any third party except to competition organisers for the purposes of confirming your details where you enter into a competition using your name and your Cycling Ireland number.

Unless you specifically request the Club PRO and Club Secretary to do otherwise, the Club will provide your telephone numbers to other members for the purposes of arranging group cycles and meeting times etc. Your Incase of Emergency contact is available directly to other members on the website for the purpose of allowing fellow members access this in the event of an emergency while on a Club event. This is held behind a log in screen and not available to the general public.

General Consent as Parent or Guardian:

Where you have provided information in respect of a Junior Member, you confirm that they have appointed you to act for them or that you are legally entitled to act for them, to consent to the processing of their personal data, including sensitive data, and to receive, on their behalf, any data protection notices from the Club.

Enquiries:

Any enquiries about this Notice should be addressed to the Club Pro (dublinwheelerspro@gmail.com) and Club Secretary (secretary@dublinwheelers.com) who are the Data Controllers for the purposes of the Data Protection Acts.

Darragh McManamon,

Dublin Wheelers Cycling Club PRO